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    Learning and Development

    Top Use Cases of LMS Workflow Automation


    Discover how LMS automation improves your training management workflows. Uncover top use cases that enable high-quality learning experiences.

    Hadar Keren
    January 13, 2024
    4 min read

    From streamlined enrollment and personalized learning paths to efficient reporting and improved compliance management, the benefits of learning management system (LMS) automation are many. 

    This blog post discusses what LMS workflow automation is and its top use cases.

    What Is LMS Automation?

    LMS automation is the process of leveraging technology to streamline, manage, and optimize the various functions within a learning management system. It involves using automation tools in your LMS software to automate repetitive and time-consuming tasks such as:

    • Learner management
    • Content delivery
    • Progress tracking 
    • Training program reporting

    LMS Workflow Automation: The 7 Best Use Cases

    For nine out of 10 organizations, actively scaling intelligent automation leads to higher-value work for their employees, per IBM. LMS workflow automation enables team members to save time, reduce errors, and enhance efficiency. 

    Here are the top seven use cases of LMS automation:

    1. Automated Employee Onboarding

    The 2022 State of Employee Onboarding report by LeenaAI reveals that 68% of organizations have incorporated AI and automation in their hiring and onboarding processes. A primary aspect of LMS workflow automation is its ability to simplify and expedite the course enrollment and employee onboarding function. 

    Traditionally, administrators manually enrolled learners, a time-consuming operation prone to human error. With automation of the workflow, onboarding becomes seamless. The LMS system allows integration with HR systems, enabling automatic enrollment of employees based on their roles, departments, or other criteria. This integration guarantees that the right people have access to the relevant courses, enhancing the efficiency of the training process. The LMS also tracks and manages onboarding processes, ensuring team members receive automated notifications and reminders for pending tasks.

    2. Personalized Learning Paths

    LMS automation facilitates the creation of custom learning paths, ensuring learners receive content tailored to their needs and preferences. Intelligent algorithms analyze training data, identify patterns, and recommend online courses and content aligning with individual learning goals. This capability to analyze user data enhances the LMS experience and contributes to an engaged learning environment.

    💻 Learn how a learning management system transforms your succession planning.

    3. Automation of User Groups and Permissions

    User groups are structured to organize team members within the LMS based on specific criteria, such as their roles, departments, locations, or even particular skills, enabling tailored knowledge management

    Creating user groups based on different criteria is challenging when done manually. With LMS workflow automation, administrators automate this process to dictate the level of access team members have to various functionalities within the learning platform. This grouping empowers managers to provide professional skills training for different teams.

    For instance, the system automatically adds new hires to a “New Employee” group, granting them access to essential onboarding courses. This feature enables automated training management, significantly reducing administrative time. 

    4. Improved Reporting and Analytics

    Data is a powerful tool for decision-making. LMS workflow automation provides robust reporting and analytics capabilities, enabling organizations to track learner progress and course completion rates and assess the overall effectiveness of their training and enablement programs. 

    The analytics dashboard presents live data in an easily digestible format. The visual representation of data allows administrators to quickly identify trends and make informed decisions to enhance learning experiences. For instance, the system tracks mandatory compliance training completion rates, enabling quick identification and support for the departments lagging, ensuring regulatory adherence.

    5. Streamlined Certification and Recertification

    LMS automation simplifies the certification process, automatically enrolling employees in necessary courses and tracking their progress. As certifications approach expiry dates, the system sends reminders and assigns recertification courses for uninterrupted compliance. 

    Consider an organization where employees need to be certified in regulatory compliance. As employee training certifications near expiration, the automated workflows send reminders and enroll workers in recertification courses, facilitating continuous professional development.

    6. Enhanced Compliance Management

    Compliance management in learning management systems helps organizations to meet legal and regulatory obligations. Advanced automation tools streamline the process, enabling the effortless reassignment of courses for continuous compliance training, which is crucial for quarterly or annual updates. 

    Automation facilitates sending reminders, organizing schedules, and setting clear deadlines for employees and managers, ensuring teams complete their compliance courses timely. Training can be reassigned where necessary by leveraging built-in quiz outcomes, ensuring employees meet the required proficiency. This way, you reinforce compliance and protect your organization from fines and legal issues.

    💫 Learn how to achieve 100% compliance completion rates within your organization.

    7. Feedback and Survey Distribution

    Gathering feedback is essential for the continuous improvement of required training courses. Automating the distribution of surveys and feedback forms facilitates the prompt collection of valuable insights after course completion. This automation provides a higher response rate, as learners receive feedback requests while the training material is still fresh in their minds. The LMS solution then analyzes the collected data to identify both blockers and the areas for improvement.

    Advance your Learning Management System Workflow Automation with Juno Journey

    As organizations grow and evolve, their learning needs change. LMS automation ensures that learning programs are scalable and flexible, accommodating changing needs. 

    By leveraging the automation capabilities of Juno LMS, organizations enhance their training management software efficiency and align learning and development initiatives with organizational growth and compliance requirements. Juno Journey’s cloud-based infrastructure allows for easy scaling, ensuring that the LMS accommodates an increasing number of learners and a growing content repository. 

    Looking to scale your learning programs effortlessly through LMS workflow automation? Book a demo to learn how Juno Journey supports your organizational growth.

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